The Constitution detailed below was adopted at a special meeting of the society held on October 15th, 2007. It is available to download as a PDF document.

1. Name

The Society shall be known as Godalming Film Society, referred to herein as the Society.

2. Objects

The Object of the Society is to advance the education of the public in the knowledge, understanding and enjoyment of the art of classic & contemporary film of all genres and by so doing enhance the arts and cultural provision of the community. The Society will promote the study and appreciation of film by means of screenings, lectures, discussions, exhibitions and related activities.

3. Area of Benefit

The Society will benefit the inhabitants of Godalming and surrounding areas.

4. Membership
  1. Membership of the Society is open, subject to a limit on total membership, to any interested person over the age of 16 on payment of the current fee. Total membership is governed by the seating capacity of the screening venue.
  2. Any member may purchase up to 2 guest tickets per screening, subject to availability of space, not later than 24 hrs in advance of the screening. Guests must be accompanied by a member.
5. Management
  1. The Society shall be run by a Committee of at least 6 members and not more than 12. The following office bearers shall be elected by the Committee:
    • Chair
    • Treasurer
    • Secretary
    The committee shall appoint its members to other offices as it deems appropriate.
  2. The quorum for Committee Meetings shall be 4.
  3. The Committee shall meet at least 3 times in the Society Year. The Society Year runs from 1st April to 31st March.
  4. The Society shall hold an Annual General Meeting (AGM) within 2 months of the end of a Society Year for the purposes of approving the Society's accounts and of electing or re-electing Committee Members.
  5. A Special Meeting may be called at any time by the Committee or upon written request being made to the Committee signed by at least 15 members.
  6. The quorum for the AGM or Special meeting shall be 20 members.
  7. Committee Members shall be elected at the Society's AGM or at a Special Meeting called for that purpose.
  8. The Committee may at any time co-opt additional Committee members for the remainder of the current Society Year.
6. Policy

The Society shall not espouse the cause of any political, religious or sectional interest. Membership of the Society will be encouraged from all sections of the community irrespective of gender, sexual orientation, ethnic background or religious conviction.

7. Finance
  1. The Society's funds shall be used only in the furtherance of the Society's object. Any balance of funds at the end of a Society Year shall be carried over to the next Society Year.
  2. The Society shall not be run for the private profit of any member.
  3. No member shall receive payment directly or indirectly for their services or for anything other than legitimate expenses incurred in running the Society.
8. Dissolution
  1. The Society shall not be wound up except by a resolution of two-thirds of those present at a Special Meeting called for that purpose.
  2. In the event of such winding up, debts will be paid and assets realised where possible. Any remaining money will be donated to a charity of the Society's choice.
9. Amendment

Any amendment to this Constitution will require the support of two-thirds of the members present at an Annual General Meeting or Special Meeting.

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